Special Events Committee

Special Events Committee

SPECIAL EVENTS COMMITTEE
This committee will be comprised of creative, fun loving, responsible and hands on volunteers wanting to be a part of community events. This committee will be under the direction of Angela Handler.
39 North produces 2 signature events per year and we are confident that with a strong team of volunteers we can build upon these events. We need your help in any capacity you can offer and welcome enthusiastic volunteers!

Objectives:
We will focus but not be limited to our 2 signature events. We want to maintain and create strong family friendly events that our community can be proud of. We may partner up with another producer if we feel the event creates positive growth or fills and need in our community. Giving back to other non-profits that help in our community is another reason we may participate in the production of another events.
We plan to build a team to help us grow at a manageable pace, spread the word of our events, build our sponsorship levels and create an efficient foundation for all our events.

Sub Committee Teams:
You may join one or all of these sub committees. If you feel you have other abilities you’d like to utilize please let us know! All of the below apply to both 3rd Thursday and North Pole Village.

Set up ,tear down and Build Team- The set up and tear down takes a lot of hands and is where the most help is usually needed. There are many ways to help out in this area and not all aspects requires heavy lifting.

Sponsorship Team- Sponsorships are key to maintaining and creating these community events as we are a 501C3 funds are limited. The sponsorship team will develop plans for soliciting individual and corporate sponsors for our events. Establish a list of all potential sponsor opportunities

Kidz Zone Team- This group will focus on activities in the kidz zone during our events. These areas are large and require a strong presence. We do wish to focus on hands on educational type of activities.

Marketing,Merchandise Sales Team- As a way to connect with our guests and brand ourselves we sell merchandise at our info booths. This is a fun way to be involved and meet new people. We ask that you be engaging, friendly and informative when at our Merchandise/info booths. We not only have these booths at our own event but we also participate in Earth Day, Star Spangled Sparks, Kids On Big Rigs, Divas Day Out, Taste Of Home, Pub Crawls, 5K runs and other community events. This group would also look for deals on marketing materials and events where we may want to have a booth presence.

Time and Commitment- We know time is valuable and so all we ask in the way of commitment is volunteer where and when you can. If you sign up for a certain day and time please make sure you follow through. Please communicate to your team leader and Angela Handler if duties can’t be met. Also the most important thing is to please HAVE FUN!! Enjoy your teammates and never forget you are a part of creating a community event so enjoy it and be proud!

*Next Special Events Committee Meeting focused on 3rd Thursday and 39 North Pole Village .

Meeting to take place Feb 13th 5:30 at Packs N Pints 944 Victorian Ave.

Dates and times for events:
3rd Thursday: Event runs from 4-9 every 3rd Thursday of the month
*Set up from 1pm-3pm
*Tear down 9pm-10pm Summer and 8pm-9pm Winter
39 North Pole Village: Event runs Dec 10th and 11th 4pm-9pm & 12th 2pm-9pm
*Setup is 9th from 10am-8pm
*Setup is 10th 10am-4pm
*Teardown is 13th 10am-5pm

If you are interested in volunteering for any of these committees. Please fill out the below and turn into Angela@39northdowntown.com

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I can’t wait to help out and join the Sub Committee for _________________________________
Not sure what capacity I want to help but please keep me informed____

I am great at ___________________________________________________________________

Contact Name:_________________________________________________________________
Email_________________________________________________________________________
Phone_________________________________________________________________________